WHAT YOU ARE DEALING WITH
Reconciliation is bleeding 1.5 FTEs of finance-team time per cycle.
Today, without Cognitiva
- Finance team manually reconciles approvals, Stripe payouts, and ERP entries across 30+ tools. 16–24 hours per cycle.
- 3–5 day delay between deliverable approval and invoice clearance. Cash is locked in the approval-to-payment gap.
- 1099 metadata reconstructed retrospectively at year-end from Stripe exports and campaign spreadsheets. Audit risk every December.
- Disputes about whether an approval happened settle on email screenshots. No evidentiary record. No shared source of truth.
- Brand procurement teams asking for audit documentation that doesn't exist in a form that satisfies finance review.
With Cognitiva
- Every approval, every Stripe ACH, every QuickBooks or Xero entry linked at source — automatically, in real time.
- Reconciliation approaches zero. Finance team redirected to higher-value work. Cash flow freed the same day.
- 1099 metadata captured per payment event at the moment it fires. December becomes a one-query export, not a fire drill.
- Disputes resolve in minutes. The execution record is cryptographically signed and shared between agency and brand.
- Brand procurement dossier pre-built at execution time. Available on demand. No retroactive document assembly.
YOUR RECONCILIATION COST
We run the numbers on the call. Here is the model.
Numbers modelled against your actual campaign volume on the proof call. No general ROI claim. Your portfolio, your hours, your number.
YOUR STACK. UNCHANGED.
We read from what you already run.
Asana, Slack, email, Stripe, QuickBooks, Xero, NetSuite. Cognitiva sits beneath every tool your team already uses and links the events that your finance team currently connects manually.
Project & Approval
Communication
Payment & Finance
Signing & CRM
WHAT YOUR BRAND CLIENTS NOW GET
Every campaign you bill — auditable before the invoice arrives.
Brand procurement and finance teams increasingly require documentary proof that agency-delivered work happened as commissioned. Cognitiva gives your clients cryptographic proof — and makes your agency the one they can't replace.
The approval record.
Who approved the deliverable, when, via which tool, against which version of the brief. Cryptographically signed. Neither party can amend it after the fact. Disputes resolve at the record, not in email.
The payment trail.
Every Stripe ACH payment linked to the specific approval that authorised it. W-9 and 1099 metadata per event. Your CFO and your client's CFO see the same object. No reconciliation gap.
The compliance dossier.
PIPEDA consent (Canada), FTC disclosure compliance (USA), brand safety documentation — assembled automatically as the campaign runs. Available on demand. One-click export.
The competitive moat.
Agencies that deliver auditable execution records become the agencies that win enterprise procurement qualification. Your record is your retention tool. Clients don't leave vendors whose work is provably good.
CANADA — SPECIFIC REQUIREMENTS
PIPEDA. CAD rails. Quebec bilingual compliance.
Personal Information Protection and Electronic Documents Act. Consent metadata captured at brief acceptance — not reconstructed at audit. Privacy Officer can answer a request in hours.
Stripe Canada local rails — EFT and Interac. CAD payouts same day. USD↔CAD FX at interbank rates from a single account. No cross-border wire spread on every creator payment.
US 1099 and Canadian T4A tax metadata captured per payment event. Year-end reporting becomes a query, not a six-week reconstruction project.
US-brand to Canadian-creator campaigns reconciled inside one ledger. No split-account management. One record covers both sides of the border.
THE PROOF CALL
45 minutes. We model your number.
We run the reconciliation saving calculation against your actual campaign volume on the call — hours per cycle, FTE cost, 1099 exposure, audit risk. No deck. No general ROI claim. Your portfolio, your CFO, your number. You leave with a signed model in your inbox before the call ends.
Quantify your reconciliation cost →NO DECK · NO NDA · JUST YOUR STACK ON SCREEN